No business wants to throw money away, yet if you are constantly dealing with undeliverable mail, then you are wasting money. Many companies assume that there is not much that can be done about it, but this is false. Keep reading for ideas on how you can lower your wasted funds on undeliverable mail, and then contact Square One Business Machines at (972) 370-3664 to learn about the shipping solutions that might work for you.
Start Out Accurate with Your Data Entry
If the issue is that of an address that was simply entered wrong, then this is a simple issue to solve – just correct the address. However, the goal is to prevent future wrong addresses. We suggest that you come up with a data entry option that makes sense for your company and involves confirmation of each address. A Coding Accuracy Support System validates that a particular address exists, but it cannot confirm that it is the right address or that you are not missing an apartment number or other detail.
Use Postal Certified Address Management Tools
There are tools referred to as “postal hygiene tools” can help you determine which records are deliverable, which do not seem right, and which will definitely not get where they need to be. They will also make automatic updates to correct the most common of address errors.
Use Non-Postal Data Too
Your workflow will be most successful if it incorporates non-postal data too. If you have postal data telling you that an address is not deliverable, do not ship the item. Use additional resources that can help update a person’s address with third party data that can save you money.
Let Your Undeliverable Mail Help You
In recent years, barcode and scanning technology have improved tremendously. Put these advances to use! If you have a parcel that is returned as undeliverable, convert it into a data file. There are there many different options you can find to update and then resend the parcel to whomever it needs to go to.
Find the Root of the Problem
In some cases, the issue is a simple error in transcribing information. However, if you have dozens of letters that come back every month as undeliverable, then you know there is a larger problem going on. The above ideas are some of the best ideas but if your issue is not covered, then they will not help. Remember that you can turn to Square One Business Machines for more than just great prices on mailing supplies. You can also call us at (972) 370-3664 for help with finding the right methods.
